Strategic Planning

We are seeking a highly organized and detail-oriented Strategic Planning Associate
(Contractor) to support our Strategic Planning team on a fixed-term basis. This contract
position will run from July 2025 through January 2026 and is focused on providing project
coordination, reporting, and resource planning support across strategic initiatives within
our Project Management Office (PMO).
This is a short-term engagement for an experienced contractor who has demonstrated
capacity to manage and support complex projects, communicate effectively with
stakeholders, and contribute to strategic operations in a dynamic, cross-functional
environment.

Scope of Work

The contractor will provide support for the operational execution of strategic projects

across the organization. Core responsibilities include:

1. Project Intake & Prioritization Support

• Monitor and triage incoming project requests using established intake processes.

• Apply predefined scoring systems (e.g., Eisenhower Matrix) to evaluate and

categorize new initiatives.

• Ensure initiatives are aligned with organizational priorities and strategic goals.

2. Reporting & Executive Summary Support

• Gather and consolidate project updates from department leads.

• Prepare executive summaries that highlight progress, key initiatives, risks, and

resource needs.

• Maintain and update reporting dashboards using tools such as Jira, Tempo, and

Capacity Planner.

3. Resource Allocation & Capacity Management

• Coordinate with department heads to track resource allocation and availability.

• Monitor capacity to help balance workloads and identify gaps.

• Flag potential risks and escalate issues as needed.

4. Meeting Support & Coordination

• Provide administrative and logistical support for planning and strategy meetings.

• Prepare agendas, capture decisions, and follow up on action items.

• Support coordination of leadership reviews and cross-functional check-ins.

5. Project Execution & General Management Support

• Assist with project planning, execution tracking, and stakeholder communications.

• Help define and clarify timelines, deliverables, and interdependencies.

• Support the continuous refinement of strategic planning processes.

6. Continuous Improvement & Tool Adoption

• Promote consistent use of project management tools across teams.

• Support tool adoption and training efforts (e.g., Jira, Tempo, Capacity Planner).

• Identify process improvement opportunities and contribute to their

implementation.

7. Feedback & Risk Management

• Assist in collecting stakeholder feedback related to strategic planning efforts.

• Document and track risks and escalations to support resolution efforts.

Desired Capabilities

• Demonstrated experience supporting project coordination or strategic operations in

a fast-paced, cross-functional environment.

• Familiarity with project management tools (e.g., Jira, Tempo, Capacity Planner).

• Strong organizational skills and attention to detail.

• Clear and effective communication abilities.

• Ability to manage multiple priorities and collaborate with diverse stakeholders.

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